ĦĦThere are two types of presentation in the workshop, Oral (keynotes, invited, contributed oral) and Poster. Official language of the workshop is English. Instructions on preparing a successful slide or poster presentation are below.
Oral Speaker
Oral speaker will attend the workshop and present live to an audience. The guidelines would be helpful for you to create your presentation slides and practice to be fully ready to present at the workshop.
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
All slides formatted for easy understanding of the information on each slide
Explanations for each graph, picture, and table
Media file(s) embedded in your primary presentation as a slide
No automatic slide advance timings
Aspect ratio
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in meeting hall. To utilize the full screen, you should create your presentation in widescreen format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
Using a session computer
Oral speaker can present the slide using your own computer. A session computer is also available for presentation. A few helpful reminder tips are below.
The session computer will have the standard font sets included in Windows 10 and PowerPoint. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
Media files
As a precaution, bring all media files with to the meeting, even though you have embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we cannot "fix" a missing media file.
Presentation file types
We accept all file types except LibreOffice, and there are no file size restrictions. The session computer will run Windows files natively. The computer has the following software installed.
PowerPoint for Windows
Adobe Reader
Google Chrome
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file's ability to open correctly.
Present in person
Bring your computer or a back-up copy of your presentation and any media files to your session
Arrive in the meeting room at least 15 minutes prior to the start of your session
Locate the session chair for your session and check in with them so they know you have arrived
Test your presentation file(s) to the computer in the folder for your session
When it's time to present, find and open your presentation slides
Poster Presenter
Poster presenters will interact with conference participants in the method of attending and presenting a printed poster at the meeting. however, each poster presenter don't need to bring a printed version of the poster. Please upload the poster image files using PDF format for publication. Poster files will be printed and available for presentation during the poster session of the workshop. The appearance of the poster can be seen on the right.
Create your poster file
The most successful posters are graphically rich presentations of your research that highlight and summarize the main points, with the poster presenter filling in the details in person at the session. The least effective poster format is an enlarged copy of your manuscript.
Your poster should include:
The paper title and all authors at the top of the poster
A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence
Explanations for each graph, picture, and table
Size, fonts, and color
The maximum poster size is 800 mm x 1200 mm.
A template is available.
Use easily read type. Suggested minimum font sizes:
Title: 48 point type
List of authors: 36 point type
Body copy should be double-spaced text: 20 point type
Choose your colors to provide strong contrast and avoid pairing red and green elements to assist those with red-green color blindness
The printed version of the poster will be printed by the organizer and set up in the poster room at the workshop site.
Export a PDF format file
Poster presentations can be created in a number of software applications but must be exported to a Portable Document Format (PDF) file. The PDF file size must be less than 20 MB. Avoid uploading multiple versions of your poster PDF. When you finish creating your PDF, check the following:
Is your poster PDF saved with the .pdf file extension?
Is your file size less than 20 MB?
Do all your graphs, pictures, and tables include explanations?
Is your text color and size easy to read on screen?
Did you include references?
Submit your poster file
Submit your poster PDF as an attached file by E-mail to the address:
Your poster PDF must be received by the deadline, approximately 2 weeks before the workshop.
If you need further information and any inquiry, please contact us by e-mail:

This Page was written by Information Photonics Research Center (; at Mar. 25, 2022.